The Louisville Youth Orchestra
P.O. Box 997
Louisville, Kentucky 40201-0997
(502) 896-1851
E-mail - info@lyo.org
The LYO business
office is located in the St. Matthews Pavilion at 4121 Shelbyville
Rd, 2nd Floor. Rehearsals take place at the Youth Performing Arts
School and St. Matthews Pavilion. |
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Statement of Purpose
It shall be the
purpose of the Louisville Youth Orchestra to afford a quality
musical experience for its members and to provide the opportunity to
perform for the benefit of the community regardless of race, creed,
gender, gender identity, sexual orientation or economic
circumstances.
The LYO is a member of
the Fund for the Arts and League of American Orchestras. |
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Membership
The LYO invites all young musicians up to age 21 to
audition for membership.
- Membership in each of four orchestras shall be
decided through an audition. Playing ability and balance of
instrumentation shall be the determining factors in the selection
of members. Membership is not automatically renewed.
- All LYO members are required to participate in
their school instrumental music program (orchestra or band).
Home-schooled students and students who attend schools that do not
have a school band/orchestra are exempt.
- All orchestra members are required to take
private music lessons.
- A limited number of scholarships are available
based on financial need.
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Member Rules & Responsibilities
- It is the
player’s responsibility to take their music folder home to
practice and to bring the music folder to every
rehearsal/performance.
- Members are
required to have a pencil at all rehearsals.
- Proper
behavior is expected at all times.
- An absence
form must be filled out and turned in to your Production Manager
one week in advance for all absences. In cases of
an illness or family death, the absence form must be turned in
at the next rehearsal.
- Check the LYO
website and your personal e-mail frequently for scheduling
changes and updates.
- No
refreshments are allowed in rehearsal rooms/concert halls.
- No member is
allowed to leave the grounds during breaks.
- If you will
not be returning with the group after a field trip, you must
inform your Production Manager in writing and in advance.
- When
performing away from your rehearsal location, each LYO member is
to bring a music stand that has his/her name on each piece.
- All music in
the LYO folder is the responsibility of the player. Player's
must report missing music to the librarian immediately and will
be charged for lost copies.
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Parent/Guardian Rules &
Responsibilities
Parents/Guardians are
expected to be on-site for pickup of members at the end of
rehearsals/performances. Members left waiting at
rehearsal/performance sites cost the LYO extra custodial fees and
are imposing upon LYO staff members’ time. Parents/Guardians who
pick up members late will be charged $1.00 per late minute. Members
who have not paid this assessment will not be admitted to the next
rehearsal. |
| Attendance Policy
In keeping with the
purpose of the LYO to provide a quality musical experience, it is
the belief of the LYO staff that ALL students are responsible to
their colleagues, their conductor, themselves, and ultimately to the
music itself. Therefore, as a member of LYO, it is the
responsibility of each and every member to:
A. attend
all rehearsals and performances
B. be in their seats at least 15 minutes before the start of
any rehearsal
C. have practiced and prepared the music between each
rehearsal
D. turn in absence forms in a timely manner (at least one
week in advance)
As a member of LYO,
you are making a real commitment to your orchestra. The ensemble’s
success is heavily dependent on regular attendance from EVERYONE.
When you miss a rehearsal, not only are you missing out on important
musical details that you can’t obtain by practicing on your own, but
you are also creating a hole in the group that cannot be filled or
fixed in any way. It’s like a baseball team trying to play a
scrimmage without a 1st baseman. It doesn’t matter how good that 1st
baseman is or how much he practices on his own, the team can’t
POSSIBLY be their best that day without him.
It doesn’t matter if you’re absent from LYO because you’re sick,
have an academic competition, on a school trip, or on vacation. If
you’re not there, you’re not there. With this kind of dedication and
mindset needed in place, we also understand that other important
events/commitments on Sunday afternoons are going to happen
occasionally. Therefore, we expect that each member will use their
judgment wisely and honor their commitment to the LYO on Sundays
when making important decisions about other commitments.
With that in mind, the following guidelines will be strictly
enforced.
- There are no
more excused or unexcused absences. An absence is an absence.
- Every LYO member
is allowed a maximum of FOUR (4) ABSENCES per season. Once
a member obtains their fifth absence of the season, no
matter what the reason for that fifth absence may be, they will
lose their membership for the remainder of the season without a
refund. No exceptions. Mandatory school performances which
conflict with Sunday LYO rehearsals (with the exception of a dress
rehearsal) will NOT count toward your four absences. The required
school performance absence form must be turned in to your
Production Manager at least two weeks in advance for this
exemption to be honored. These performances MUST be on the same
instrument you play in LYO.
- Every LYO member
is allowed a maximum of TWO (2) ABSENCES per November
concert cycle and March concert cycle. Every member is allowed
ONE (1) ABSENCE for the December Holiday Concert and April
Pops Concert. If you exceed those limits, you will not be
permitted to play in that particular concert. You will still be
able to participate in the remainder of the season.
- THE DRESS
REHEARSAL FOR ANY CONCERT IS 100% MANDATORY FOR ALL MEMBERS.
There will be no exceptions to this rule, don’t ask for one.
- Absence forms
should be filled out at least one week in advance so that we know
you will be missing. If you are sick or have an emergency, please
call your Production Manager as soon as possible BEFORE
REHEARSAL and then fill out an absence form the following week
at rehearsal.
It is obviously our
hope that each of our members can participate in all of the
concerts. If for some reason, however, you know that you will not be
able to adhere to Policy #3 or #4 for a particular concert, please
let as know as early as possible, so that we can make other
arrangements to cover your part if necessary. |
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Tours
and Associated Costs
The LYO occasionally
plans tours for its members. Members involved will be assessed
additional tour fees above the usual membership fees during these
years. Limited scholarships may be offered for those members in need
of assistance. |
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Percussion Ensemble Rules
All percussionists are
required to assist with the moving of percussion equipment both to
and from concert locations. Any percussionist who does not actively
participate in this responsibility may be dismissed from the LYO at
the discretion of the Music Director. |
| Concert Dress
In order to provide a
professional and uniform appearance, the following dress code is
required for concerts. Any attire which detracts from the music is
considered unacceptable. Deviation from the following dress
code may result in a player not being allowed to participate in a
given performance. Decisions in this regard are at the
discretion of the LYO staff. No perfume, cologne or aftershave
during rehearsals or performances. |
FORMAL DRESS ---
All Orchestras |
| Boys: |
Black pants and long sleeve black shirt, black socks, black
dress shoes. |
| Girls: |
Long black dress/long black skirt (to top of shoes) or long
black dress pants, black short or long-sleeved blouse to
collarbone, black hose, black dress shoes. No skirts with
slits or revealing attire. |
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INFORMAL DRESS ---
All Orchestras |
| Boys & Girls |
Designated LYO
T-shirt (black), khaki (light tan) pants or khaki skirt for
girls. Skirts must be knee length or longer. No shorts! |
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| Fees
All fees associated
with the Louisville Youth Orchestra are NON-REFUNDABLE.
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Staff Directory
Executive
Director: Melody Welsh-Buchholz / info@lyo.org
Music Director/Symphony Orch Conductor: Jason Seber / jaseber@hotmail.com
Repertory Orch Cond: Richard Ryan / r.edw.ryan@gmail.com
Concert Orch Cond: Chris Lerner / violinteacher@insightbb.com
Serenade & Expansion Program Cond: Elise Kotheimer
Gambrell / aekoth01@gmail.com
Percussion Ensemble Coach: Mark Tate/tatemn@bellsouth.net
Music Librarian/Co-Prod Manager (Sym/Rep): Amanda Wright /
amanda.wright.ky@gmail.com
Co-Production Manager (CO/Ser/Perc Ens): Jessica
Hubbard / jelhubba@gmail.com
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Please contact us via the following manner and in the following
order:
- Call the office
at 502-896-1851 and leave a message.
- Call the Prod
Manager for your orchestra or ensemble at 859-512-6446 (Amanda
Wright) or 502-994-3793 (Jessica Hubbard).
- Send your
conductor an e-mail using their personal e-mail address.
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